Bylaws

General Society of the War of 1812

BY-LAWS

LAW 1 – District Deputy Presidents General
The Board of Directors may appoint one or more District Deputy Presidents General, who shall watch over the interests of the State Societies in their respective districts and shall be ex-officio members of the Board of Directors, provided, however, that the General Society may, if it sees fit, elect such deputies and assign their districts.

(Commentary: Law 1 has been implemented by the General Society by election of District Deputy Presidents General.)

LAW 2 – Emeritus Officers
When an officer of the General Society has served (continuously or otherwise) in one or more of the offices named in Article III for not less than nine (9) years he may, at a meeting of the General Society, be elected to bear during his life the emeritus title of any office in which he has served in the General Society.

LAW 3 – Transmission of Lists from State Societies
The Secretary of each State Society shall transmit to the President General, Secretary General, Treasurer General, and Registrar General copies of a list of the members thereof, together with a list of those from whom said members derive claim to membership, and thereafter, upon the admission of additional members the Secretary thereof shall transmit to the General Society such similar information respecting said members.

(Commentary: Law 3 generally has not been enforced in its entirety. The intent of the Law is to provide the specified general officers with current information on membership: names of members; current mailing addresses; deceased, dropped, and resigned members; and current State Society officers.)

LAW 4 – Fees and Dues Receivable from State Societies
Each State Society shall pay into the treasury of the General Society such sum annually as may be fixed by the Board of Directors for each and every member in good standing on the rolls of each State Society, so reported on 1 January of each year; provided, the per capita fee of dual members shall be paid by the primary State Society of the member and the member’s name listed as a primary member when per capita fees are paid to the Treasurer General, and provided further that dual and non-dual memberships are to be determined by each State Registrar using the coding of General Society numbers as established by the Registrar General. All official listings must identify primary and dual members. Any State Society that is delinquent in the payment of its per capita fee shall not be entitled to vote in any meeting of the General Society.

LAW 5 – Certificate of Membership
Each member of the General Society shall be entitled to purchase from the Secretary General a certificate of membership, which shall be signed by the President General, Secretary General and Registrar General of the General Society, and to which the seal of the Society shall be affixed by superimposition of the seal (impressed on a gold foil notarial seal) over a folded length of official General Society ribbon. The form shall be as follows:

General Society of the War of 1812

Be it known that _______________________________________ has been duly admitted a member of this society in right of the services of his ancestor ___________________________ (from whom he is __________________ degree in descent), in the War of 1812 for American Independence.

Dated at ___________________________________ and _____________________________

(City)                                                                   (State)

this ____________________ day of ________________________ in the year of our Lord two thousand and __________________________________, and of the Independence of the United States of America, the two hundred and _________________________.

Gen. Soc. #_______________                           ________________ Soc. #________________

ATTEST:

______________________                ________________________                   ______________________

Secretary General                                   President General                                             Registrar General

LAW 6 – Order of Business
The order of business for the General Society and Board of Directors’ Meetings shall be as follows:

1. Prayer   7. Reports of Committees
2. Pledge of Allegiance   8. Communications
3. Reading of Minutes   9. Election of Officers
4. Reports of General Officers 10. Unfinished Business
5. Reports of Executive Committee 11. Miscellaneous Business
6. Reports of State Societies 12. Adjournment

 

LAW 7 – Committees
Section 1 – Standing committees shall be appointed by the President General.

Section 2 – Special committees may be appointed by the President General as directed by the Board of Directors.

LAW 8 – Delinquent Members-at-Large
The Board of Directors shall have the power to drop from the roll the name of any enrolled member-at-large of the General Society who shall be at least one (1) year in arrears of dues and who, on notice to pay the same, shall fail and neglect to do so, within thirty (30) days thereafter, and upon being thus dropped his membership shall cease and terminate; but he may be restored to membership at any time by the Board of Directors and his application therefore, and upon his payment of such arrears and annual dues as the Board of Directors deems proper.

LAW 9 – Obligations of State Societies
No State Society shall have power to involve the General Society in any pecuniary obligation whatsoever, nor in any controversy with any other State Society.

LAW 10 – Rules and Procedures
The customary law of the General Society as manifested in its traditions and precedents and in such resolutions as shall be adopted by the General Society or the Board of Directors shall be recognized as governing the acts of the Society in lieu of specific authority of the General Society’s Constitution and By-Laws.

LAW 11 – Chartering of State Societies
When a State Society-in-formation has enrolled a minimum of ten (10) members as either members-at-large or current members of State Societies, it may submit a petition for a charter to the Secretary General for consideration at a meeting of the General Society or the Board of Directors. Names of the petitioners shall be listed in order of admission as Charter Members to establish a sequence of State Society membership numbers. The General Society, when a petition for a State Society has been approved, shall present to said State Society a suitably engrossed charter which shall contain the names of the Charter Members. If the State Society for any reason be dissolved the charter shall be surrendered to the General Society.

LAW 12 – Liability of Officers and Directors
An officer or other director shall not be personally liable as an officer or director for monetary damages, for any action taken, or any failure to take action, unless that officer or director has breached or failed to perform the duties of his office, such breach or failure to perform such duties constituting self-dealing, willful misconduct or recklessness. This section shall not apply to the responsibility or liability of an officer or director pursuant to any criminal statute, or the liability of an officer or director for the payment of taxes pursuant to local, State or Federal law, nor shall this section apply to any actions filed prior to the date of the amendment adding this section to the By-Laws, nor to any breach or performance of duty or any failure of performance of duty by an officer or director prior to such date. (Ratified March 5, 1988)

LAW 13 – Amendment of By-Laws
The procedure for amendment of the By-Laws shall be the same as stated in Article X for the amendment of the Constitution.